Businesses are expensive and time consuming to run. Every second counts, and being able to make your business more efficient will increase output exponentially and make things far smoother.
Thankfully, there are many ways to boost your business’s productivity. Here are six of the smartest ways to make your company more efficient.
- Leverage Continuous Training
- Automate Your Mundane Business Tasks
- Outsource Small, Specific Tasks
- Maximize Face-to-Face Interaction
- Establish Daily Scrum Meetings
- Implement Task Management Software
Why Should You Improve Your Workforce With Ongoing Training
Businesses that work in industries like finance and information technology are fast-paced and ever-changing and it’s important that your employees are always at the top of their game.
This means that employees must be able to learn and adapt to the fast-paced environment that a workplace can bring.
Employee training is very important for many reasons.
First, it’s a great way to motivate your employees. Knowing that they’re contributing to your company by learning new skills is a fantastic way to nurture their loyalty and also improve their productivity.
Employee training is a smart longterm play, if you hired them for their current skills and plan on keeping them then you should increase their capabilities in line with a living wage salary.
Secondly, it’s important to train members of staff so that they can eventually take on the mantle of a senior staff member.
Senior members are typically charged with training new employees, making their role a crucial one in the ecosystem of your business. Would you rather have an employee stuck at the same skill level for their entire time with the company or someone who’s grown?
Lastly, it’s also important to teach employees how to handle new equipment and technologies as they are adopted by your business. By teaching your employees more skills, they can help your business stay ahead of the curve.
When Is It Time To Automate Mundane Tasks?
As with most processes in the world, they are started and carried out via human interaction and human labour.
The two enemies of human happiness are pain and boredom. – Arthur Schopenhauer
This is all well and good when there are very specific and complex tasks, but when it comes to mundane, common and easy everyday tasks, automation will reduce the amount of time spent on these small tasks and greatly improve your efficiency.
Example Of Business Tasks Worth Automating
Whether it be through robotics or programs on a computer, automated tasks will always be much faster than what a human can do and also be much more accurate.
Once your business has adopted automation, your staff can take on maintenance roles instead to ensure that your automated processes don’t fail or slow down.
An example of automation would be sending out weekly newsletters to all of your customers via email.
This typically involves a lot of wasted time and effort by hand, and there’s always the chance of a mistake happening at some point.
Automated methods, on the other hand, are typically longer to set up, but you’ll experience increased productivity and fewer mistakes.
When To Consider Outsourcing Small, Specific Tasks
You may need a specialised skill in the workplace at a particular time, but what happens if you can’t spend the money on training an employee or recruiting a new one?
This is where outsourcing will be of great use. You’ll be able to bring in someone knowledge from outside the company that has the skills that you require.
For instance, if you need help with your computers and networking hardware, then you can find more at ATB-Tech.com for IT consultants.
If you need help with contracting to expand your business or rearrange your office, then it’s usually best to speak with local companies that specialize in those specific skill sets.
How To Make The Most Of Face-to-Face Interaction
Depending on the size of your business, the people you need are not always necessarily right next to you for easy communication.
Even if they’re in the same office, people may resort to other methods such as email and instant messaging to get a message across.
As shown in this article from Forbes.com, face-to-face interaction in the office is incredibly important.
When time is short and responses are needed quickly, going to meet said co-worker is usually the best way to get the information you need. In some cases, your staff may get caught up in other important work or phone calls which can easily cause them to miss small messages like emails.
We’re losing social skills, the human interaction skills, how to read a person’s mood, to read their body language, how to be patient until the moment is right to make or press a point. Too much exclusive use of electronic information dehumanises what is a very, very important part of community life and living together. – Vincent Nichols
Face-to-face interaction also helps greatly with the understanding of the problem that is being communicated. Whether it’s hints in body language or small details in the words you use, communicating directly with your staff is entirely different to using text-based methods.
Try Establishing Daily Scrum Meetings
Daily scrum meetings is a term taken from the agile working methodology.
These “scrum” meetings involve quick 15-minute meetings at the same time every day.
It allows every member of staff to speak about the progress they’re making, the problems they’re facing on a daily basis and how to solve them.
What Questions Do You Ask At Daily Scrum Meetings?
- What did you do yesterday?
- What are you going to do today?
- Do you have any blockers?
Once these three questions have been asked and answered, every member of staff that attends the scrum meeting will have a good overview of what has happened in the past day, what will be happening today and if there are any major issues preventing their co-workers from progressing.
Because of the nature of this meeting, it’s also a good time for your employees to reach out to each other regarding issues and potential solutions.
Deploy Task Management Software
Every work environment has a large number of people working on several different tasks at the same time. It can cause havoc if managed incorrectly and it’s easy to lose track of what everyone is doing. By utilising task management software, it becomes much easier for any worker to see what tasks they have to handle and any tasks others that could be related to theirs.
These systems will give employees several different ways to tag their working tasks. For instance, they could use different coloured labels, categories and also assign tasks based on priority.
In a large-scale project, these tools become ever-more important due to the cost of wasted time when there are hundreds or even thousands of employees involved.
Looking after your business’s efficiency is an important and fundamental part of any business.
If you don’t take enough care of your business’s productivity, then it could lead to the downfall of your business.
What Other Ways Can You Optimize Your Business?
Of course you realize that there are hundreds of ways to optimize your business’s workflow. What do you think it takes for a business to run smoothly and fine-tuned as possible?